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Student Funding Review

Student Funding Review

When paying a student, or making a payment on the student's behalf, it is important to ensure the payment has been classified correctly in order to satisfy compliance requirements with federal and state regulations, IU policies and donor intent. Please note that financial aid will only review if the funding is $100 or higher.

  • Name of Person Completing this Form *
  • Phone Number of Person Completing this Form * - -

  • Reason for Payment

    Attributes of Financial Aid Awards:
    Scholarships or grants. Primary purpose is to assist with costs incurred during student's pursuit of their degree, training, or research. IU does not provide direct oversight in the study or research; however, faculty may provide guidance to the student. Not associated with past, present, or future services (no employer/employee relationship). Typically paid in advance. REUs (Research Experience for Undergraduates). Federal aid recipients may be limited.

    Attributes of Prizes:
    Contests or drawings. Cash, cash equivalent (e.g. gift card, Crimson Card deposit) or non-cash item must have value reported.

    Attributes of Travel:
    When the student primarily benefits, funds provided are scholarship/fellowship regardless of intent and must be accounted for. Federal aid recipients may be limited. IU Business: if the student is representing IU, always use Chrome River.

    Attributes of Compensation:
    For teaching, research, peer counseling, etc--supports IU's mission. IU has direction or supervision over the individual. The individual has a defined workweek and/or schedule. Receipt of the funding is contingent on performance of services.

  • Payment Type*
  • Was this prize open to only current IU students?*

  • Alert!

    Prizes open to the public or recent IU graduates should be paid via check request in Buy-IU. Please contact Accounting Services with questions.

  • Alert!

    Compensation must be paid via payroll. Please contact HR for assistance.

  • Please provide the following information regarding these funds

    Please monitor the email address provided for follow-up from the Scholarships Coordinator. In the meantime, you may email Jamie Mosby at jamhoke@ius.edu with any questions.

  • Please upload an Excel Spreadsheet with the following information:
    Student Name
    Student ID Number
    Dollar Amount to be Awarded

  • Attach Files

  • Faculty Sponsoring Travel/Conference Information

  • Faculty Sponsor Name *
  • Faculty Sponsor Phone Number * - -

  • Student Traveler/Attendee Information

  • Student 1 Full Name *
  • Add another student
  • Student 2 Full Name *
  • Add another student
  • Student 3 Full Name *
  • Add another student
  • Student 4 Full Name *
  • Add another student
  • Student 5 Full Name *
  • Add more students

  • Include FULL NAME and STUDENT ID NUMBER for each recipient

  • Purpose of Travel/Conference

  • Did the student have to submit a proposal or abstract to be selected or invited to present their work?*
  • Are all of the students presenting or displaying work?*
  • Is the activity away from campus?*
  • Is the activity academic in nature?*
  • Is this activity part of a course requirement?*

  • Travel/Conference Details

  • Location of Conference/Event/Activity

  • Start Date of Conference/Event/Activity * / /
  • End Date of Conference/Event/Activity * / /

  • Travel Expenses

  • Please show the total cost for all student travelers

    Mileage ($0.5550 per mile for the first 500 miles; $0.2775 per mile for 501-3000 miles)

  • If not reimbursing for mileage, please enter "0.00"

  • Mileage Cost (Automatically Calculated) * $ .

  • Hotel Cost * $ .

    If 0, please enter 0.00

  • Registration/Entry Cost * $ .

    If 0, please enter 0.00

  • Other/Additional Cost (ex. airfare, tolls, etc.) * $ .

    If 0, please enter 0.00

  • Supporting Documentation

    Please upload any supporting documentation (i.e. conference information, program submission, registration information, etc.)

  • Attach Files

  • Funds for Student Travel are provided by the Dean of Research and the Student Life Committee (paid for by the Student Activity Fee).

    The Office of the Dean of Research can award up to $400 per student.

    The Student Life Committee can award up to $200 per student per academic year and award groups up to $1,000 per academic year.

  • Admin Section

  • Dean of Research $ .
  • Student Affairs $ .
  • Other $ .
  • Financial Aid Reviewed
  • Travel Confirmation

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